1) Registration
- Register via the blue button "Register now"
- Add contact and organisation details as requested
- Compose your personal event schedule by selecting meeting slots according to your availability.
About the registration via Google or LinkedIn
The matchmaking platform offers the possibility to register by using existing Google or LinkedIn accounts. When using this registration mode, please bear in mind that system notifications will be sent to your email address, which is linked to the relevant Google or LinkedIn accounts. To make sure to receive system notifications to your company email account, we recommend registration by email.
Choose your Region/ Country
Add personal information
Make sure your time zone is selected correctly. If not, start typing a large town in your time zone and select it.
Register your organisation name
Start typing and select from the dropdown or finish typing and click on "Create ..."
2) Make yourself visible through an outstanding business profile
Take advantage of the opportunity and introduce your company by publishing a clear profile. The more details such as company background, business offers and interests you provide, the more you will benefit from the matchmaking tool. Your cooperation profile is your online business card.
Add Area of Activities
Consent with the Privacy Policy
Indicate the type of meeting partner you are seeking
Plan your attendance by selecting your availability for meetings and select presentation sessions
The more meeting slots you select as available, the more meetings you
can request and the easier it will be to schedule your meetings.
once your availability settings are submitted, you are done with registration!
You will also receive an email notification
While waiting until the organisers approve your profile, you may enhance your profile by adding an opportunity (product, service, investment opportunity or request) to your profile. These opportunities will show up in the Marketplace.
Market Place
- Add Marketplace opportunities such as Product/Technology, or Service to your profile
- Explain the product/technology or service you are offering or looking for
- Specify the type of partner you are looking for
- High-quality profiles are visited 50 to 100 times before, during and even after the event
- A meaningful profile will generate significantly more meeting requests
3) Request Meetings
Book partnering meetings
As soon as you receive the notification that your profile has been activated by the organiser, you will be able to see and contact other participants.
We recommend you to pro-actively browse profiles, search for companies or organisations of your choice, to send them meeting requests and/or to contact them using the messaging function.
Browse profiles
- Browse Participants, Companies and Marketplace to find potential meeting partners.
- Use the filters on the left side of the screen to easily find the ones aligned with your goals.
- Once you have found a suitable company or participant which is marked as "Available", click on their card to access their profile and to find out more about the company or the participant.
Sending Meeting Requests
- If you would like to have a meeting with them, click 'Request Meeting' next to the participant's name.
- Adding a short message when sending a meeting request, explaining why you would like to have a meeting, such as what aspect of the profile interests you, will increase the likelihood of a meeting being approved.
- It is not necessary to enter a date and time when submitting a Request Meeting. The receiving party will suggest a date and time of their choice. If you have a preferred date and time, you may suggest it in your message.
- Meeting requests must be confirmed by the recipients to be scheduled.
- You can always verify the status of your meeting requests under the "Meetings" tab.
Receiving Meeting requests
You will receive a notification to your email address registered with the platform to inform you of any incoming meeting requests. Clicking on the button in the email will lead to the "Meetings" tab, where you can manage all your meetings. The corresponding message (if there is any) will be shown under the "Conversations" tab.
- When you receive a meeting request, you will have to accept it for having the meeting scheduled.
- As a receiving party, it is up to you to select the time of the meeting.
- When at least one of the meeting partners is a remote participant, the meeting will be scheduled as an online meeting with the selection of the meeting duration between 15 and 60 minutes and free choosing of the meeting time bwtween 26 and 33
Some participants can't be booked. Why?
Participants available for meeting requests are indicated by a green button “Available”, otherwise there are no common overlapping networking sessions.
Please sign-up for some further meeting slots via Agenda / Event Agenda
Please take care of incoming meeting requests
Please try not to leave pending meeting requests unanswered. If you are not interested in a meeting, make sure to decline meetings by using the "Cancel" button.
Sending Messages
Use the Messages functionality to chat about common interests and availability or to ask the other party questions. Click on the message icon in the profile to display the message-sending box.
If you receive a message on the platform, you will also receive an email notification to your registered email address. After logging in to your account, you can check all your messages from the "Conversations" tab.
4) Online Meetings
Technical Preparation
- Use a desktop computer or laptop where both Webcam and Microphone is installed
* Check your audio quality, using headphones is highly advised
* Use a good webcam to improve the image quality - Use Mozilla Firefox, Google Chrome, Microsoft Edge or Opera browser
- Download the "b2match" Mobile App (iOS/Android) to:
- get access to your meeting schedule on your mobile phone
- be informed about last-minute changes (bookings, cancellations)
*The mobile App cannot be used for online meetings!
- Check if your time zone is set correctly. For online meetings,
your own time zone is the most convenient. For On-site meetings, it is convenient to use the event time zone.
- Under "Meetings" click on the "Camera and microphone test"-button to see if your system is correctly set up to be able to join online video-call meetings.
General Preparation
- Check "My Agenda" and "Meetings" for your schedule and your list of confirmed meetings.
- Check all your pending meeting requests and consider accepting or decline.
- In case you cannot keep the appointment, reschedule the meeting early enough so that your counterpart can react to it.
- You can invite guests (e.g. colleagues or interpreters) to the meeting by sharing the meeting URL.
- Access the web platform and be online at least 5-10 minutes before your meetings start.
- Respect the other participants' time and show up to all your meetings.
At the time of the Online Meeting
At the time of the meeting, go to the Meetings page and click on the blue "Start Meeting button".
- You can invite guests through the Invite guests button, or share your screen through the screen sharing button
- A virtual meeting can be started at any given time before its ending time and it won't stop automatically. One of the participants has to end it.
- The remaining time will be displayed on the top left corner
- The next meeting card will be displayed one minute before the next meeting
- Clicking on Start Next Meeting will end the current meeting and will start the next one
- Please leave the call in time as you or your meeting partner can have a subsequent meeting right after.
- If an unforeseen circumstance arises and you will not attend a meeting, please notify the other partner by sending a message and cancel your meetings through the platform. This way, the other participant will be notified.
